Administrator Job at PAC

Quest Leadership Centre

Job Title: Administrator

Reports to: The QUEST Director

Job Purpose:  

The Administrator shall be responsible for giving administrative support to the institution, and be a point of contact between the Director and the clients.

The administrator will be expected to:

• Support the preparation of course schedules/calendars and co-ordinate the delivery of these training courses and/or workshops (including on-site delivery) while maintaining the appropriate reporting systems
• Co-ordinate and ensure availability of trainers, venue and training equipment and catering requirements to meet training course schedules
• Secure suitable venues for the delivery of CALE’s Training courses and/or workshops and organize appropriate accommodation, travel and transport of resources when required
• Promote marketing and networking
• Co-ordinate advertising and promotional materials (including registration and/or enrolment forms) and market local training programs to members, clients and other key stakeholders
• Co-ordinate training resources and manage these resources within budget allocations
• Plan and organize for mail out of promotional material in line with the Centre marketing plan
• Support curriculum development and facilitation
• Prepare and provide course participants with the CALE’s Trainee Information Kit prior to workshop or course commencement
• Maintain course and student files, as well as student databases and reporting systems
• Process accounts, invoices and reconcile petty cash (where required)
• Co-ordinate the archiving of course documentation (as stipulated in CALE’s Quality Assurance and Compliance System) and maintain an accurate archive register
• Administrative duties (including data entry, invoicing and banking) where required

The suitable candidate will be a born again Christian playing an active role in his or her church. In addition, the candidate should meet the following qualifications:

• At least a Bachelor’s degree in Business Administration, Leadership, or any other related field.
• Demonstrable skills in marketing consulting services and exposure in dealing with diverse clientele in the context of racial, ethnic and cultural diversity.
• Excellent interpersonal communication and negotiation skills.
• Proven expertise and knowledge in development of winning proposals, contract delivery and  management.
• Excellence in written and spoken English, particularly the ability to write persuasive and high quality proposals and reports will be vital for succeeding in this role.
• High proficiency in computing skills, especially use of MS Word, Excel, and Power point.
• Excellence in communication, particularly the ability to form an effective working relationship with diverse clients
• At least seven 3 years of relevant work experience in coordinating training programs and/or managing of consulting services at a senior organizational level
• Work experience and professional contacts in the Eastern Africa region will be an added advantage.

Apply to:

The Director of Finance and Administration,
Pan Africa Christian University,
P. O. Box 56875 – 00200, Nairobi.
E-mail: jobs@pacuniversity.ac.ke