Kenya Literature Bureau is one of the leading Publishing and Printing firms in Kenya.
The Bureau is seeking suitably qualified and experienced persons to fill the following positions based in Nairobi:
1. Public Relations Manager
1. Public Relations Manager
KLB 9
Job Ref. HR-PRM-1-013
He/She will report to the Corporate Services Manager.
Duties and Responsibilities
- To carry out research about the image of the organization, identify events that the Bureau will participate in, package information appropriately, disseminate information and preparing media briefs, supplements, documents and press releases.
- Identify and coordinate the Corporate Social Responsibility (CSR) programme to help promote KLB’s image.
- Coordinate customer satisfaction surveys.
- Carry out continual assessment of KLB’s public relations and communication policies with a view to updating and aligning them to emerging trends and conventional benchmarks.
- Represent the Bureau in media interaction events and activities.
Minimum Qualifications
- Degree in social sciences plus a Diploma in Journalism, Mass Communication, or Public Relations from a recognized institution.
- Eight (8) years relevant experience, three (3) of which must be at senior management level in a reputable firm.
- Possession of a master’s degree in a relevant field from a recognized institution will be an added advantage.
2. Legal Services Manager
KLB 9
Job Ref. HR-LSM-2-013
He/she will report to the Managing Director and will be responsible for all legal matters, and shall be the custodian of statutory documents.
Duties and Responsibilities
- Legal advisor to Kenya Literature Bureau.
- Take and compile minutes of proceedings of the Kenya Literature Bureau Board of Directors meetings.
- Plan, supervise and coordinate the operations of the Legal Department.
- Advise and ensure compliance with legal and regulatory requirements.
- Responsible for legal matters in collaboration with external lawyers on disputed issues.
- Litigation and legal advice on insurance matters.
- Take custody of and ensure safe keeping of legal documentation.
- Handle the performance management, supervision and development of staff within the Legal Section
- Participate in recruitment of Legal and Para-legal staff.
- Interpret legal opinions and offer guidance on legal requirements.
- Review contracts and leases drawn by third parties.
Minimum Qualifications
- Must be a holder of Bachelor of Laws degree or its equivalent from a recognized institution.
- Must be an advocate of the High Court of Kenya.
- Must have worked for eight (8) years in a reputable firm, five of which must have been as senior legal officer.
- Must possess a valid practising certificate.
- Possession of MBA or its equivalent from a recognized institution will be an added advantage.
3. Assistant Supply Chain Manager
KLB 8
Job Ref. HR-ASCM-3-013
He/She will report to the Supply Chain Manager.
Duties and Responsibilities
- Provide effective supply chain services to the Bureau by advising the management through the Supply Chain Manager.
- Selection of appropriate suppliers and contractors to promote good procurement practices with due regard to sustainable, ethical, purchasing standards and whole life costing.
- Responsible for imprest purchases, procurement and proper storage, accommodation, security and safe custody of stores and stock control.
- Ensure that stock taking and disposal of unserviceable, surplus and obsolete stores is carried out in an appropriate manner.
Minimum Qualifications
- Degree in social sciences plus a Diploma in supplies management from a recognized institution.
- Five (5) years experience at senior management level in a reputable organization.
- Must have sound knowledge of the Public Procurement and Disposable Act 2005.
- Possession of MBA degree or its equivalent from a recognized institution will be an added advantage.
4. Senior Accountant
KLB 8
Job Ref. HR-SA-4-013
He/ She will report the Finance Manager and will be responsible for ensuring accurate, complete and reliable accounting records and financial information.
Duties and Responsibilities:
- Maintain the General and subsidiary ledgers for accurate financial and management reports.
- Authorize financial transactions for accountability and control of resources.
- Manage the budgeting process and facilitate cost controls in its implementation.
- Coordinate annual stock take and variance analysis to minimize stock loses and ensure accuracy of stock records.
- Maintain a fixed assets register to ensure security of Bureau assets.
- Prepare management accounts and reports to reflect organizational performance and facilitate decision-making.
- Prepare and submit annual returns for compliance with statutory and regulatory requirements.
- Facilitate remittance of salary and payroll deductions for payment of staff and other stakeholders/third party suppliers.
Minimum Qualifications
- Bachelor of Commerce Degree or its equivalent from a recognised institution together with a CPA (K) or its equivalent
- Five (5) years’ experience as an accountant in a busy and reputable organization.
- Must be a team player with excellent communication and leadership skills.
- Possession of MBA degree or its equivalent from a recognised institution will be an added advantage
5. Warehousing Officer
KLB 8
Job Ref. HR-WO-5-013
He/she will report to Warehouse Manager.
Duties and Responsibilities:
- Service customer orders to meet customer expectations
- Monitor stock levels to facilitate restocking.
- Manage stock movement to ensure stocks are secure.
- Monitor the distribution processes to ensure timely delivery of goods and services.
- Manage customer needs to improve Bureau image.
- Sort out and dispatch customer statements to facilitate payments.
- Maintain customer records for ease of reference.
- Implement fire, safety and accident policy and procedures to ensure safe working environment.
Minimum Qualifications
- Degree in Social Sciences plus a Diploma in Supplies Management or Business Administration from a recognised institution
- Must have worked for three (3) years in a reputable firm in a busy and demanding environment.
- Must possess excellent customer care, interpersonal and communication skills.
- Must be a team player with exceptional analytical and organizational skills.
6. Accountant I
KLB 7
Job Ref. HR-A1-6-013
He/She will report to the Senior Accountant and will be expected to interpret all the regulations of the Bureau pertaining to Financial Control and Management; and offer supervision and training to junior staff.
Duties and Responsibilities:
- Prepare and update cashbooks, financial statements and accounts.
- Maintain creditors’ ledgers and reconcile them to general ledger to ensure accuracy and completeness of records.
- Scrutinize all payment vouchers before disbursement of funds in order to prevent any fraud and error.
- Receive, record, post and acknowledging all cash and cheques on behalf of the Bureau.
- Prepare timely and accurate bank reconciliation reports for decision making.
- Maintain the Vote-book and registers.
- Preparing imprest warrants.
- Serve as the Bureau bank agent to facilitate day-to-day banking transactions.
Minimum Qualifications
- Bachelor of Commerce Degree or its equivalent from a recognised institution together with a CPA (K) or its equivalent
- Three (3) years’ experience as an accountant in a busy and reputable organization.
- Must be computer literate, a team player with excellent communication and leadership skills.
- Possession of MBA degree or its equivalent from a recognised institution will be an added advantage.
7. Quality Assurance Officer
KLB 7
Job Ref. HR-QAO-7-013
He/she will report to Quality Assurance Manager.
Duties and Responsibilities:
- Inspect all materials supplied to ensure they meet KLB’S raw material purchase specifications.
- Prepare for Management Review Meetings for compliance with ISO 9001:2008 requirements.
- Monitor implementation of environment, occupational health and safety standards for compliance.
Minimum Qualifications
- Degree in relevant field from recognized university.
- Must have worked for five (5) years in a reputable firm in a similar position.
- Knowledge of quality management systems and productivity improvement interventions.
- Must be a team player with exceptional analytical and organizational skills.
Interested candidates who meet the above criteria should send an application letter enclosing a comprehensive CV, photocopies of relevant certificates and testimonials, together with telephone contacts, e-mail address and names of three (3) referees to:
The Managing Director
Kenya Literature Bureau
P.O. Box 30022-00100 GPO,
Kenya Literature Bureau
P.O. Box 30022-00100 GPO,
Nairobi
E-mail to vacancies@klb.co.ke
Website: www.klb.co.ke
Kenya Literature Bureau is an equal opportunity employer.
Applications should reach the above address on or before 26th July2013.
