Intern – Administration, Operations, Communications and Events Management

Job Title: Intern – Administration, Operations, Communications and Events Management

Department: Operations

Reports To: Administrative and Operations Manager

The Company:

Concetti Kreations is an independent, full service, social and corporate event planning organization with a focus on specialized events and destination management.

Quality and personalized service is our unique value proposition.

We are a collaborative firm that draws on the eclectic talents of all of our team members.

We work as a team, collaborating on all the facets of each event, ensuring seamless execution and excellent customer service.

Our values, mission and vision outline who we are, what we seek to achieve and how we seek to achieve it.

Duties and Responsibilities

The interns will be involved in the planning, management and communication aspects of ‘The Divas Clinique 2013’ event planned for September 14th – 15th 2013.
Specifically, they shall be expected to carry out the following tasks;

• Handle administrative functions such as directing incoming mail, working with vendors, supervising service delivery, maintaining office supplies and other functions that help keep the office run smoothly.
• Telephone control, timely response to calls.
• Maintain expense within budget.
• Office maintenance including Systems maintenance.
• Prepare general correspondences, memorandums, reports, schedules, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction.
• Handle communication through all media such as e-mail and other social media in line with the company’s policy.
• Maintain appointment calendar, schedule appointments, conferences, and meetings.
• Create, check and review a variety of databases for accuracy, completeness and conformity to establish standards and procedures.
• Requisition supplies and materials for office equipment.
• Maintain office equipment and troubleshoot computer, network and software problems.
• Maintain confidential office-related information.
• Accurate and organized filing if documents.
• Front office service and quality customer service.
• Ensuring that the office was clean all the time.
• Maintaining decorum in the lobby, keeping a check on the visitors, and inform the authorities if there is something suspicious.       
• Ensure effective consultation with the management on a case by case scenario on the position of various client accounts.
• Prepared reports and presentation materials.
• Professionally manage and update all the social media platforms for the company and related ventures.
• Any other duties as assigned by the supervisor.

If you are interested (know someone who would be interested) in the above opportunities, kindly send your cover letter and resume indicating your experience, competencies and motivation for the job to info@kreations.co.ke by Friday 2nd of August 2013 by 5.00 pm.
Only shortlisted candidates shall be contacted.

Website: www.kreations.co.ke

Distribution Assistants at Standard Group

The Standard Group comprises, The Standard Newspapers, Game Yetu, The County Weekly, KTN, Radio Maisha, PDS, Standard Digital, The Nairobian and Think Outdoor Services.
The Group is looking for highly motivated, qualified, experienced and reputable team players to fill the following positions:

Distribution Assistants

The job holder will ensure the goals for the day to day operations for the PDS, Sales & Distribution departments are met and provide assistance to the Sales Executive and Team Leader.

Key Responsibilities

To work with the appointed agents and vendors to ensure that they get the newspaper on time each day and in the collection effort
To maintain close contact and effective liaison with agents and vendors and to report any problems encountered to the Sales Executive for immediate action
To identify opportunities for market expansion in his area, to identify potential agents and vendors and report to the Sales Executive.
To monitor arrival times of the agents and vendors to the various drop off points against the time the delivery van arrives and reports any problems to the Sales Executive for appropriate corrective action by the Transport Officer
To recommend any alternative transport routes and/or drop off points to the Sales Executive
To monitor the trend of sales and returns by agents and vendors, to determine required adjustments and to communicate those adjustments to the Sales Executive
To liaise with Agents and Vendors to ensure that The Standard Limited publications and magazines get prominent display/exposure

Qualifications & Experience

Diploma in Sales & Marketing OR Business Administration
Minimum of 1 year in marketing including laying strategy for market expansion and penetration
Experience in field selling
High degree of integrity
Good communication skills and ability to deal with diverse peoples
Valid Riding License

If you possess the above qualifications and the drive to meet the challenges, visit our website www.standardmedia.co.ke/recruitment to browse through the current openings/vacancies and apply not later than 12th August 2013.

Please note that ONLY shortlisted candidates will be contacted.

Programme Officer

Job Vacancy: Programme Officer

Job Type: Full-time, based in Rigoma Market Office, with frequent regional travel for fieldwork. 

This position will report directly to the Operations Manager.

Aqua Clara International (ACI) is a non-profit Organization headquartered in the USA and operating in Kenya as Aqua Clara Kenya. 

ACI focuses on empowering communities to meet their Water, Sanitation and Hygiene (WASH) needs by using a partnership-based, entrepreneurial model with an objective of enabling locally driven and sustainable programs in schools and their surrounding communities.

These partnerships promote the adoption of various beneficial technologies, including Bio-sand filters, Rainwater Harvesting Systems, Membrane Filters and Eco-San Latrines.

ACI has 45 Community Development Entrepreneurs (CDEs) selling and manufacturing these products as well as Community Health Promoters (CHPs) who carry out Community trainings, run Water and Hygiene Clubs at ACI partner schools and carry out Monitoring and Evaluation of all projects.

Aqua Clara International is currently working in the 5 Counties of Kisii, Nyamira, Bomet, Nandi and Uasin Gishu.

Qualifications

The holder of this position will have a Bachelor’s Degree, preferably in Public Health and Community Health, with at least two year’s experiences either working with an NGO and/or in the Education Sector.

Any experience working in the areas of Water, Sanitation and Hygiene will be an added advantage, as will experience working with primary school students.

Strong communication and inter-personal skills, attention to detail and willingness to work in remote areas.

Ability to communicate fluently in English and Kiswahili.

Responsibilities

• Managing school partnerships- work hand in hand with the school representatives, CDEs and CHPs to ensure that schools understand their role, use all ACI products at the school properly.  ACI’s relationship with partner schools is fundamental to the success of the programme, and maintaining and consistently improving and deepening these relationships will be a key responsibility of this position. This will require regular visits to the schools, communication through phone and attending school-organized events to promote the ACI programme.
• Managing CDEs and CHPs- work with the CDEs and CHPs to oversee all the areas in the Kisii, Bomet and Eldoret Regions ensuring that CDEs are meeting quality standards, are fully supported in marketing their products in the community and that all issues that need addressing through further training or programme adjustment are tracked early; work with CHPs to see that school clubs are run properly, and school and household surveys and water tests are done accurately and promptly according to carbon credits protocol. Tasks will include organizing and running monthly meetings with the Operations Manager, school and field visits etc.
• Managing procurement, disbursement and storage of supplies-
• Order, store, check and issue materials and equipment to Schools, CDEs, CBOs etc.
• Prepare regular inventory reports for all materials and equipment in the office, store and at all ACI Partner schools
• Maintain financial logs and records
• Develop and implement procedures that will make supply chain more effective
• Operate computer systems that provide logistic support information for management and accounting functions
• Analyze the demand for supplies and forecast future needs
• Manage the inspection, transport, handling, and storing of supplies and equipment

How to Apply

Applications will be accepted at the PO Box or email address given below on a rolling basis; position will remain open until filled.

School-based clean water & community health programmes

PO Box 795-40202 Keroka

E-Mail: kenyajobs@aquaclara.org 

Website: www.aquaclara.org

Senior Finance Assistant

UN World Food Programme – Somalia

Re - Advertisement

Vacancy Announcement No. VA-043/2013

Position Number: 13-0013933

Post Title:  Senior Finance Assistant

Contract type: Service Contract 

Post Grade: SC6

Duty Station: Dolo

Duration: One Year (Initial)

Date of issue: 22nd July 2013

Closing Date: 4th August  2013

Organizational background

The World Food Programme Somalia activities include food assistance for nutrition, livelihoods, relief and school feeding, while also supporting humanitarian air and logistics services, food security coordination and infrastructure rehabilitation projects.

These positions are open to qualified Somali candidates with good knowledge of the local area. Female candidates in particular, are encouraged to apply.

Major Duties and Responsibilities:

Under the direct supervision of the Finance and Administration Officer and the overall supervision of the Head of Country Office, the incumbent will be responsible for the following duties:

• Guide, train and supervise junior staff engaged in the processing of returns and financial reports;
• Participate in providing procedural and technical support to staff;
• Analyse, control and accurately maintain relevant General Ledger Accounts;
• Initiate payment processing according to WFP financial rules and regulations;
• Assist in preparation, implementation, reporting and monitoring of budgets;
• Brief/debrief staff members on issues relating to financial transactions;
• Prepare periodic financial and statistical reports;
• Oversee, provide guidance and validate the input of data into financial related databases;
• Prepare bank reconciliations, review locally recoverable items, Imprest summaries and funding sheet summaries;
• Monitor WFP local bank accounts and keep track of balances;
• Assist in setup and implementation of proper accounting procedures, systems and internal controls;
• Participate in development and implementation of new financial policies and procedures; assess the impact of changes and make recommendations on follow up actions;
• Draft or prepare correspondence to respond to enquiries and review correspondence drafted by other assistants as appropriate;
• Perform other related duties as required.

Minimum Qualifications:

Education: Secondary school education, including or supplemented by course(s) related to the area of work.

Experience: At least five years of progressively responsible work experience, including at least three years in the field of finance, accounting, budget, audit or other related field and at least one year at G5 level or equivalent

Language: Fluency in both oral and written communication in English and Somali.

Knowledge:

• Experience utilising computers, including word processing, spreadsheet and other WFP standard software packages and systems.
• General knowledge of UN system financial policies, rules, regulations and procedures.
• Specialized knowledge of WFP financial and administrative rules and regulations and policies and practices in the specific area of work.

Interested and qualified candidates are requested to submit online applications only according to the following procedures:

Go to: http://i-recruitment.wfp.org/vacancies/13-0013933 

Step 1: Create your online CV.

Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.

Note: You must complete Step 2 in order for your application to be considered for this vacancy.

Vacancies in Tharaka Nithi County Government

Tharaka Nithi County Government

Tharaka Nithi County Assembly

County Assembly Service Board

The Tharaka Nithi County Assembly Service Board invites applications from suitably qualified Kenyan citizens to fill the following positions:

1. Clerk of County Assembly

One Position

Duties and Responsibilities

• The Administrative head of the County Assembly;
• The Accounting Officer/ Authorized Officer for the County Assembly;
• Secretary to the County Assembly Service Board;
• Responsible for implementation of all policy decisions of the County Assembly Service Board;
• Responsible for Enhancing public understanding and knowledge of the work of the County Assembly and increasing public accessibility;
• The Principal Adviser on all legislative procedures, practices, conventions and traditions to the Speaker of the County Assembly, other Presiding Officers and to all Honorable Members of the County Assembly;
• The Chief advisor to the Speaker in the exercise of all powers and functions that belong to the Speaker and through the Speaker, to the Assembly.
• He acts under authority and takes decisions in the name of the Speaker.
• Orders passed by the Clerk are the orders in the name of the Speaker, and the latter accepts full responsibility for those orders;
• Responsible for marshaling all legislative measures passed by the County Assembly;
• Development planning, strategy and vision 2030.

Requirements for Appointment

• Pursuant to the provisions of section 12 of the County Governments Act, a person shall not be qualified for appointment as a Clerk of the County Assembly unless such person:-
• Is a citizen of Kenya;
• Holds a degree from a university recognized in Kenya or its equivalent;
• Has at least five years relevant professional experience;
• Meets the requirements of leadership and integrity set out in Chapter six of the Constitution;
• Has obtained the approval of the County Assembly upon a recommendation of the County Assembly Service Board

2. Deputy Clerk

One Position

Duties and responsibilities

• General supervision of all Departments;
• External relations including international/national, inter-County Assemblies relations, conferences protocol and Intergovernmental Relations;
• Enhancing public understanding and Knowledge of the work of the County Assembly , increasing public accessibility and awareness and the operations;
• Offering procedural advice to Mr. Speaker, other presiding officers and members of County Assembly as required and overseeing the proceedings of the House;
• Preparation and presentation of orientation programmes for newly elected members of County Assembly;
• Introduction and management of county Assembly internship programmes, seminars & workshops.

Requirements For Appointment:

For appointment to this grade, a person will have;

• Meritoriously executed supervisory duties and responsibilities in a related organization for at least three (3) years;
• Served in, and shown proven and enduring flair for parliamentary procedure and practice, and have wide experience of the role, functions and operations of a legislature or a local authority, through exhaustive service in all spheres of a legislative body;
• Have attended a Senior Management course from a recognized institution or the equivalent; and,
• A degree in a relevant field from a university recognized in Kenya.

3. Clerk Assistant

1 Position

Duties & Responsibilities:

• Planning and carrying legislative, procedural or committee services;
• Coordinating operations of a group of functions in the Assembly;
• Advising the Speaker, members and other officers on legislative procedure & practices
• Co-ordinating operations of Assembly chambers;
• Co-ordinate activities relating to seminars, conferences and workshops.
• Assisting in ensuring adherence to parliamentary procedure, practice, conventions, tradition and etiquette;
• Research involving search for fresh information/facts by consulting appropriate sources like documents or persons;
• Offering administrative services in the County Assembly Service.

Requirements for Appointment

For appointment to this position a candidate must be in possession of;

• A degree from a University recognized in Kenya in any of the fields in law, engineering; finance, management, natural resource management, education, planning, development studies, gender studies o accounting;
• Demonstrable flair for Commonwealth and Kenyan Legislative procedures;
• Demonstrable interest and commitment to the aims, objectives and principles of a devolved legislature;
• Good command of spoken and written English and Swahili coupled with demonstrable report writing skills.

4. Administrative Officer

One Position

Duties and Responsibilities:

• Implementing organizational strategies and policies. Plans the use of materials and human resources;
• Carrying out general office management, transport, Registry, Security and Safety;
• Provision of offices for all staff;
• Provision and supervision of all office equipment;
• Ensuring a conducive working environment, that is clean and secure;
• In conjunction with the Sergeant at Arms, provide designated parking for members and staff of the County Assembly Service;
• Setting and overseeing internal operating rules and regulations;
• Perform any other duties that may be assigned or delegated by the County Assembly Service Board.
• Establish efficient records, filing and trucking systems for all office inventory, mails, and files, monitor their movement and effect correspondence;
• Providing strategic policy direction for efficient and effective service delivery;
• Ensuring compliance with the national values and principles of good governance as stipulated in the Constitution;
• Promote high standards of professionalism in administrative services;
• Perform any other duties that may be assigned or delegated by the County Assembly Service Board.

Requirements for Appointment:

• Possess a Degree in Public Administration, Social sciences, or its equivalent from a recognized University;
• Must have served for a minimum of 3 (three) years in an equivalent position;
• Must demonstrate strategic planning skills and ability to design and implement short – term, medium-term and long term plans. Capable of taking initiatives;
• A visionary team-player with leadership abilities to manage physical, human, financial and other corporate resources;
• Possess effective communication skills and abilities.

5. Human Resource Management Officer

(One Position)

Duties and Responsibilities

• The jobholder will be responsible for the effective organization and administration of Human Resource Management Services in the County Assembly Service in accordance with the rules and regulations of the County Assembly Service Board with a view to ensuring that employees are properly facilitated for effective performance and productivity, through:
• Staffing, HR Planning, Promotions and Deployment;
• Compensation and regular job evaluation;
• Job performance entailing development of job description and specifications, performance appraisal, training and development, incentive structures and enforcing discipline;
• Employee relations and welfare issues;
• Development of HR Policy, Rules, Regulations and Policy, including Terms and Conditions of Service;
• Pursuant to the foregoing, develop and install the following systems:
• HR Audit systems; Job Evaluation tools, mechanisms and systems;
• Schemes of Service; HR Manuals; and Payroll systems.

Requirements for Appointment

• A degree in Human Resource Management, or
• Higher Diploma in Human Resource Management with 5 (five) years work experience;
• Be a registered IHRM member;
• To have served for at least 3 (three) years’ experience in a Human Resource Office in a legislative body or its equivalent in the public/private service;
• A thorough understanding of Human Resource Management policies, regulations and employee relations;
• Demonstrable high degree of professional competence, administrative capabilities and initiative in the general organization and management of human resource and,
• Understanding of labour laws and other statutes that impact on human resource management.

6. Legal Counsel

One Position

The Legal Counsel shall be responsible for:

• Drafting of Private Members’ Bills;
• Drafting of amendments to Bills to be proposed to the Assembly by any Member of Assembly or any Committee of Assembly;
• Giving legal interpretation of Acts and Bills and generally giving legal advice on matters relating to the County Assembly Service;
• Providing legal advice to the County Assembly, Assembly Committees, the Speaker, the County Assembly Service Board and the Clerk;
• Ensuring that Bills passed by the County Assembly comply with the Constitution;
• Liaising with the Office of the County Attorney on litigation matters involving the County Assembly Service;
• Legal representation of the County Assembly and the County Assembly Service Board in court proceedings.

Requirements for Appointment

• Have a Bachelor of Laws degree;
• Be admitted as an Advocate of the High Court of Kenya
• Be registered as a Commissioner of Oaths
• Be in possession of a current practicing certificate; and
• Be proficient in the use of basic computer applications.

7. Administrative Secretary / Secretary

Three Positions

The services of the holder of this position will be either to the Speaker, Clerk or any other designated office in the Tharaka Nithi County Assembly Service.

Duties and Responsibilities:

• Typing duties; Data processing; Attending to visitors/clients
• Handling telephone calls, appointments, office equipment and stationery
• Ensuring security of office equipment, confidential documents and records
• Any other duties assigned from time to time.

Requirements for Appointment:

• A minimum of a KCSE grade C (C Plain) or its equivalent with at least a C (C plain) in English Language;
• An excellent command of both written and spoken English language;
• A diploma or higher diploma in Secretarial services from the K.N.E.C
• Typewriting 11 (40-50 w.p.m )
• A certificate in Computer Application from a recognized Institution;
• Relevant working experience in a busy organization of not less 5 years.

8. Secretarial Assistant

Two Positions

Duties and Responsibilities

• Typing duties; Data processing, attending to visitors/clients;
• Handling telephone calls,appointments,office equipment and stationery
• Ensuring security of office equipment, documents and records;
• Filling of documents and any other duties assigned
• Requirements for Appointment:
• A minimum of a KCSE grade C minus and English Language C plain
• A Certificate or Diploma in secretarial services from the K.N.E.C
• Typewriting 11 (30-40 W.P M)
• A certificate in Computer Application from a recognized Institution;
• Relevant working experience in a busy organization of not less than 3 years.
• Applicable Salaries and Allowances: Subject to the advice of the Salaries and Remuneration Commission under Article 230 (4) of the Constitution.

Preferential Criteria during Selection

Suitably qualified applicants will enjoy preferential treatment in the order below:

• Applicants already serving in positions at the Tharaka Nithi County Assembly;
• Qualified candidates in the Tharaka Nithi County Service;
• Applicants who are residents of Tharaka Nithi County;
• Candidates from marginalized groups;

Applicants from the rest of the Country.

Application Criteria

1. Persons interested in filling the above positions should submit applications in own handwriting accompanied by a Curriculum Vitae, certified copies of relevant Academic and Professional Certificates, National Identity Card or Passport, and other relevant supporting documents.

2. In addition, applicants for the position of Clerk of County Assembly should submit certificates of clearance from the Ethics & Anti-corruption Commission, Higher Education Loans Board, Criminal Investigations Department and the Kenya Revenue Authority as part of compliance with Chapter Six of the Constitution of Kenya. All applications should clearly indicate the position applied for in the reference line and be addressed to:

The Secretary,

County Assembly Service Board,

Tharaka Nithi County Assembly,

P.O.Box 694, Chuka.

and may be hand delivered to the Office of the Clerk of County Assembly located at the former Meru South County Council offices, so as to reach him not later than the 1st of August, 2013, Time 12.00 Noon.

Only shortlisted candidates will be contacted.

Tender Notice

Provision of Medical, Group Life Underwriting Services and Other General Insurance

The Tharaka Nithi County Assembly Service Board Invites bids as indicated herein:

Tender No: TNCASB/01/20132014

Cost per Document: KShs. 5,000/=

Interested bidders may obtain bidding documents from the former Meru South County Council Offices, at Chuka, during official working hours upon payment of a non-refundable fee of KShs. 5,000/=

Closing Date: 14/08/2013.

Time: 12.00 Noon.

LGBTI Intern

Job Description: LGBTI Intern

Overall Purpose of the Job

To ensure LGBTI persons are participating in public and democratic spaces.

Project interactions and target groups: LGBTI Rights organizations, Human Rights organizations.

Representatives of Religious Organizations, Lawyers, and Judges.

Duties & Responsibilities

• Work towards the realization of the LGBTI movements Multi-Tier Approach (MTA) for Equality & Non-Discrimination.
• Link in with international human rights interventions on LGBTI rights.
• Strengthen the capacity and visibility of LGBTI organizations.
• Carry out urgent action response to human rights violations faced by LGBTI persons.
• Represent KHRC at LGBTI ‘Litigation Collective’ meetings.
• Build relationships with religious stakeholders. organizations looking at the inter-sectionality between
• LGBTI persons and persons with disabilities and mainstream human rights organizations on LGBTI rights.
• Build relationships with lawyers and the judiciary on LGBTI rights.
• Assist with fundraising for KHRC‘s LGBTI work.
• Qualifications & Experience
• A degree in Law, Political Science, Public Policy, Anthropology or other relevant social science.
• At least a years’ experience of working on LGBTI Rights issues in Kenya.
• A strong understanding of the national, regional and international LGBTI rights issues and relevant mechanisms.
• Proven track record in undertaking research, policy/legislative work and advocacy on LGBTI rights issues.
• Demonstrable experience of working with or coordinating partnerships with community and national level organizations and networks.

How to Apply

If you believe you fit the profile, submit your application and CV detailing your suitability for the post and include a daytime telephone contact and three referees to vacancies@khrc.or.ke

The closing date for this position is on 2nd August 2013.

Disclaimer:

KHRC is an equal opportunity employer, committed to ensuring diversity and gender equality within our organization and will recruit the most qualified person irrespective of race, marital status, ethnicity, religion, gender, sexual orientation or nationality.

Canvassing will automatically lead to disqualification.

Only successful candidates will be contacted